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The renewal date is not your decision date.

Start with the notice deadline you have verified in the agreement. Give your team time to review, agree a decision and act.

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1. Record the verified dates

Check the current agreement and amendments. Record the clause or page reference so a colleague can verify it.

Agreement or vendorResponsible personRenewal dateVerified notice deadline

Clause reference and delivery requirements

2. Allow time for internal review

Calendar days for review

Enter a verified notice deadline.

This is a planning date: your verified deadline minus the days you choose. It does not calculate a contractual deadline or adjust for business days, holidays, time zones or delivery cutoffs.

3. Make the decision explicit

Confirm whether the team still needs and uses the service.Review current cost, proposed renewal terms and the decision owner.Choose: renew, renegotiate, cancel or investigate further.Record the action taken and retain any required delivery evidence.

Need help separating the dates? Read the renewal date is only half the calendar.